Since 1986 we have been supplying professional competence management systems to organisations of all sizes in many sectors. Today we supply over 80 companies at 500 locations in 20 countries around the world.
Whether you are looking for a competence management system to manage your in-house competence framework comprised of ‘soft skills’ and/or in-house technical skills or manage a sector specific competence framework or manage a national framework such as NVQ / SVQ, Smart Train CMS will handle them equally well.
We are experts in the management of competence / proficiency and have been supplying competence management systems since 1986. We have supplied 100’s of organisations in many sectors including, railways (infrastructure and operations), electricity (generation and distribution), oil and gas, television production, airports and civil, private, military and airport fire services to name a few.
Smart Train CMS intelligently manages all aspects of competence-based training, providing resources and functions empowering you and your teams to develop, deliver and manage competence-based training to meet your needs.
No more searching through mountains of paperwork or complex spreadsheets– Smart Train CMS provides a paperless system that empowers you to access all the information you need quickly and easily.
With watertight security, competence records held on Smart Train Pro cannot be edited or amended once saved, ensuring the integrity of the information to provide regulators with the confidence to accept the electronic records as proof of competence.
With over 35 years’ experience working with 100’s of organisations around the world, the smart automated processes embedded within Smart Train CMS have been refined to save time and cost by eliminating many onerous labour intensive and time-consuming tasks required to manage a competence-based training program using paper-based systems - and we do all this without compromising on quality.
Smart Train CMS easily manages all the complexities inherent within a competence framework automatically. Smart Train CMS handles the requirement whereby personnel in different roles will need to complete a different selection of the same units; some of the required units may be mandatory whilst units may be required from a selection of optional units. On Smart Train CMS this is no problem. Just create a role profile identifying the requirements and Smart Train CMS will take care of everything else for you.
Easy to access, visual information shows You can see immediately what has been completed and what remains to be done.
Smart Train CMS has been rigorously audited by Health and Safety officials, Police Accident Investigators, sector specific regulators and Awarding Bodies around the world so, rest assured, Smart Train CMS can be relied on to help you maintain records of competence to the highest standards.
Competence-based training is now seen as one of the most effective ways to improve the performance of your workforce and to ensure compliance with standards especially, but not exclusively, in regulated industries where safety is paramount.
We are experts in the management of competence / proficiency and have been supplying competence management systems since 1986. We have supplied 100’s of organisations in many sectors including, railways (infrastructure and operations), electricity (generation and distribution), oil and gas, television production, airports and civil, private, military and airport fire services to name a few.
Smart Train CMS is an extension of Smart Train LMS, empowering the application of many different learning approaches to develop both individuals and teams. Because competence often embraces knowledge and skills, it is important that personnel receive quality directed training to develop initial and improve on-going knowledge and it may also be important for personnel to be free to learn from other quality sources and include knowledge gained from their work experiences into their competence set.
Whether you are looking for a competence management system to manage your in-house competence framework comprised of ‘soft skills’ and/or in-house technical skills or manage a sector specific competence framework or manage a national framework such as NVQ / SVQ, Smart Train CMS will handle them equally well.
Smart Train CMS contains a repository where your preferred competence framework is stored and managed. The repository follows the international structure for competence frameworks comprised of units, elements, performance criteria and knowledge requirements.
You can either use an ‘off-the-shelf’ competence framework developed for specific sectors or Smart Train CMS will guide you through the process to help you create your own competence framework.
In some regions around the world the term proficiency is used to replace the term competency. Smart Train CMS provides quality management processes to manage your programme however it is defined.
Smart Train CMS handles all aspects of competence management automatically progressing trainees through the initial stages of becoming competent. The definition of competence / proficiency varies from country to country and from sector to sector, but you can rest assured that Smart Train CMS, with over 35 years’ experience will manage your competence-based management requirements wherever you are located.
Competence / proficiency is not permanent and needs to be maintained to ensure personnel operate to the highest passible standards. Maintaining competence through periodic
refresher training and assessments can be critical to avoid ‘skills decay’.
“Skills decay” occurs where a skill is not practiced over time. The rate at which skills decay will depend upon many factors including the complexity of the skill and how likely it is to be practiced under day to day working conditions. How long it since a skill has been used, changes to operational requirements, newly introduced equipment or techniques will all impact on an individual’s competence.
To ensure competence is maintained, a skills decay period for each unit of competence can be entered and Smart Train CMS automatically manages the avoidance of skills decay to maintain competence by providing timely reminders to ensure personnel carry out activities and receive refresher training and re-assessments before skills deteriorate.
Smart Train CMS scenarios are a great way to manage the assessment of individuals and teams under real work or simulated working conditions.
Scenarios provide a framework through which assessments can be made. You define a scenario on Smart Train CMS and then identify the role or different roles that an individua or a team will deploy at that scenario. Roles can be pre-defined and can be pre-mapped to relevant units and elements to reduce workload and reduce oversights.
The scenarios will not occur within the system; they will occur outside the system.
The aim of a scenario is to provide a framework for assessing performance for an individual or a team and can be as simple or as complex as you need, involving one individual carrying out one role, or many individuals performing many roles.
Recording the performance of an individual or a team when assessing through a scenario is very straightforward. Simply select the individual (or individuals if more than one person is carrying out the same role(s)) and then select the role or roles they have carried out, then enter and record the assessment including any comment.
On saving the outcomes of your assessments, individual records will be updated showing the scenario, the roles performed, together with assessment outcomes and comments.
Because a role can be ‘mapped’ directly to units, elements and performance criterion within your competence framework, any units, elements, and performance criteria mapped to the roles will be automatically updated. The name of the assessor will also be stored along with the date and any renewal dates will automatically be adjusted for the scenario, the role and any individual units updated.
The competence held by the assessor can be interrogated as required for verification purposes.
The menu of standard reports on Smart Train LMS is expanded on Smart Train CMS to include numerous reports focused on the management of competence.
Easily convert your information into charts using Excel or similar.
Export the information in any report for transfer to other third-party software.
Smart Train CMS automatically restricts the information displayed on any report to
reflect a user’s access rights. Users can only see information to which they have appropriate
The menu of standard reports on Smart Train LMS is expanded on Smart Train LMS Pro to include numerous reports focussed on the management of competence.
Easily convert your information into charts using Excel or similar.
Export the information in any report for transfer to other third-party software.
Smart Train LMS Pro automatically restricts the information displayed on any report to reflect a user’s access rights. Users can only see information to which they have appropriate permissions.
With over 80 organisations in over 500 locations in 20 countries around the world currently using Smart Train CMS 24 x 7 x 365 to manage their training and competence programs for tens of thousands of users, the common comment we receive from our satisfied customers is that our systems are intuitive and easy to use.
Most users on the system only need to enter their log-in details and select a training package to use the system.
Complex processes are simplified empowering all authorised users to perform functions appropriate to their needs.